Banquet Hall

Tips to Save Money on Your Quinceañera

It may not seem possible, but you can have the Quinceañera you’ve always dreamed about regardless of the size of your budget. There’s no reason why you shouldn’t celebrate one of the most important and memorable days of your life. The key is to approach the party planning process smarter, using your head instead of your heart.

Tip #1

Be modest with your guest list. Divide people on your guest list into three groups:

Group 1- the most important guests that must be invited, including immediate family and closest friends Group 2- family members not from the immediate family, distant family members, and friends not in your everyday circle Group 3- all other friends and most distant family who will understand if they’re not invited because of your smaller celebration

Tip #2

For the Quinceañera dinner, consider having a buffet instead of a sit down meal. For slightly bigger budgets consider having food stations. Food stations are fun and engaging because someone is preparing and serving the food, but they are less costly that a sit down luncheon or dinner.

Tip #3

Supply your own drinks and beverages. Many banquet halls will allow you to bring your own drinks, which is less expensive than having an open bar. Some hotels will let you bring your own drinks but may charge a corkage fee, which is a fee for every bottle that’s opened during the party. Another alternative is to negotiate the corkage fee with the hotel prior to agreeing on a contract price for your Quinceañera party. Before purchasing your beverages, it’s a good idea to make arrangements with the store to make sure you’ll be able to return the unopened bottles for a refund.

Tip #4

Don’t be afraid to get down and dirty with the party decorations. The decorating process will be easier with more simple themes. A less complicated theme will also ensure that you have a beautiful and affordable end result. This is your time to shine and share what you have been dreaming about having for your special day. Your family members and close friends can help with creating floral centerpieces, party favors, back drops, table setting decor, candy bar setup, etc. for your Quinceañera party.

Tip #5

One of the many advantages of renting a banquet hall for your Quinceañera celebration is that you can use their kitchen. A caterer can be hired for the food preparation, but if you’re on a tight budget there are alternative options.

Most families have someone who loves to cook and host large parties. If you’re lucky enough to know someone close to you who would enjoy helping out with your party, then you should speak to them. You can discuss the details and work out a financial arrangement. If necessary, ask other family members and friends to assist with the cost of food. The Quinceañera is a Latino tradition going back over 500 years, and the entire community would donate money and assist in preparations in order to have a large party for everyone to enjoy. When asking friends and family for help, you can talk about the history and tradition of the Quinceanera rite-of-passage celebration. When everyone shares in making your Quinceanera dream come true, it’s memorable and enjoyable for everyone.

Sepan Banquet Hall and Catering located in Los Angeles offers endless customization options for your Quinceañera, ensuring a memorable party for you and your guests that will be talked about for years! Contact us today for our special offers.

May 26, 2014 / 1

Banquet Hall Customization in Los Angeles

Choosing a banquet hall for your special event will take away the headache and allow you to enjoy your day with your guests without worrying about space, clean-up, or anything else. Once a venue is chosen for your special day, the other aspects of the party fall into place more easily. When looking for the perfect venue for your party, it’s important to consider what the location has to offer other than its size and space. There are hundreds of banquet halls in the Los Angelesarea, so it may be easier to find the perfect hall at a relatively competitive price.

The banquet hall is the most common type of indoor venue for special occasion gatherings. Banquet halls can be found in clubs, hotels, restaurants, or in facilities designated specifically for a ceremony or special event. When looking for a banquet hall, consider the surrounding area: is it located in a quiet, residential area where residents will probably be disturbed by the noise? Does the hall have convenient and nearby parking to accommodate all of your guests? It’simportant to find out about parking areas that require permits or are a part of metered parking, especially in the Los Angeles area.

Banquet halls are ideal venues for any special event such as an engagement party, wedding ceremony, wedding reception, baby shower, or retirement party. Smaller banquet halls are perfect for the events involving younger crowds and children, such as a quinceanera, sweet sixteen, bat/bar mitzvah, graduation, or welcome home party. For any type of party or special event, it’s important to consider how the venue or banquet hall can be customized for the specific type ofevent. There can be a theme, designated activity area, entertainer, deejay, candy bar, photo booth, snack bar, wet bar, dance floor, etc. The possibilities are endless because the thousands of square feet of space are available at your disposable, where you and your guests can dance, eat, socialize, and be entertained. Lighting and sounds systems should also be available at the banquet hall to ensure an unforgettable event.

Whether you’re planning a small gathering or a big blowout bash for your special occasion, banquet halls offer the convenience for you to customize to your liking, bringing to life the event you’ve dreamed of for you and your guests. Be sure to understand whether or not any equipment or other type of set up is required from the venue’s management team and your party planner. If everything is prepared and set up beforehand, all you have to do the day of the party is showup and have a great time.

There’s nothing like a well-planned and organized party, and banquet halls offer that added boost of security and organization to make sure that your event is unforgettable for you and your loved ones. Sepan Banquet Hall and Cateringlocated in Los Angeles, CA, offers endless customization options for your special event, ensuring a memorable party for you and your guests that will be talked about for years! Call us today for an appointment and to find out how our ourvenues have been the location for endless parties and events.

May 24, 2014 /

The Benefits of a Banquet Hall in Los Angeles

During this time of year, it’s common for many families, couples, and parents to begin planning some type of party. The beautiful Los Angeles weather from spring to fall is filled with people celebrating special events like a graduation party, wedding, family reunion, or engagement party. Regardless of what your special event is, the selection of the venue should be the first step in your party planning process. You might be considering having the party at your home, but consider the pros and cons: Do you want to give off a more casual vibe for your event? Is your living room or backyard big enough for the number of guests you’re expecting? Are you going to have some help with catering or clean up? You may be able to save a few bucks by hosting the event at your home, but will definitely be stressed and tired as a trade-off. Choosing a banquet hall for your special event will take away the headache and allow you to enjoy your day with your guests without worrying about space, clean-up, or anything else. Once a venue is chosen for your special day, the other aspects of the party fall into place more easily. When looking for the perfect venue for your party, it’s important to consider what the location has to offer other than its size and space. There are hundreds of banquet halls in the Los Angeles area, so it may be easier to find the perfect hall at a relatively competitive price.

The banquet hall is the most common type of indoor venue for special occasion gatherings. Banquet halls can be found in clubs, hotels, restaurants, or in facilities designated specifically for a ceremony or special event. When looking for a banquet hall, consider the surrounding area: is it located in a quiet, residential area where residents will probably be disturbed by the noise? Does the hall have convenient and nearby parking to accommodate all of your guests? It’s important to find out about parking areas that require permits or are a part of metered parking, especially in the Los Angeles area.

Banquet halls are ideal venues for any special event such as an engagement party, wedding ceremony, wedding reception, baby shower, or retirement party. Smaller banquet halls are perfect for the events involving younger crowds and children, such as a quinceanera, sweet sixteen, bat/bar mitzvah, graduation, or welcome home party. For any type of party or special event, it’s important to consider how the venue or banquet hall can be customized for the specific type of event. There can be a theme, designated activity area, entertainer, deejay, candy bar, photo booth, snack bar, wet bar, dance floor, etc. The possibilities are endless because the thousands of square feet of space are available at your disposable, where you and your guests can dance, eat, socialize, and be entertained. Lighting and sounds systems should also be available at the banquet hall to ensure an unforgettable event.

There’s nothing like a well-planned and organized party, and banquet halls offer that added boost of security and organization to make sure that your event is unforgettable for you and your loved ones. Sepan Banquet Hall and Catering located in Los Angeles CA, offers endless customization options for your special event, ensuring a memorable party for you and your guests that will be talked about for years! Call us today for an appointment and to find out how our our venues have been the location for endless parties and events.

April 19, 2014 /

How To Find the Right Reception Banquet Hall in Los Angeles

So you’re finally beginning to plan your wedding! This can be both stressful and exciting, but the sooner you begin, the less painful the process will be. One of the first things that should be taken care of in the wedding planning process is the reception banquet hall. You may have dreamed of something specific for your big day, but it’s important to approach this step practically while keeping in mind other factors that may affect your choice of venue: the date of your wedding day, the ceremony location, and the number of guests attending. The reception banquet hall is the place where you and your guests can relax, eat, dance, and have a good time, so it’s important to choose wisely as it sets the tone for the fun and final part of your big day!

As soon as you know where the ceremony will be held for your wedding, you will want to consider a reception banquet hall close by for the convenience of you and your guests. This will give peace of mind to your guests, in particular the guests that are from out of town, because the commute will be much shorter and easier with a reception banquet hall that’s nearby. If you have many guests who are not from the area, you may also want to consider a reception banquet hall that’s inside of a hotel, or at least has a hotel nearby where your guests will be able to spend the night.

If you know where your ceremony is going to take place, this means that your wedding date is set. Once you have a set day for your wedding, you will need to be a bit more flexible in terms of booking your favorite reception banquet hall. It may be easier to choose a date according to the availability of the specific hall you desire, and then book your ceremony according to the date set. This is because many reception banquet halls are booked months, even years, in advance, especially during the most popular wedding months of June to September. Los Angeles in particular is a city with a high concentration of weddings that take place in the summer and fall months, so it’s important to book your hall prior to booking the other aspects of your big day. If you’re keen on saving money or don’t have a big budget to work with, you should consider booking your reception banquet hall on a Friday since chances are you’ll get a better deal on the price.

When considering different reception banquet halls for your big day, make sure that the venue makes sense according to your needs. You want to the reception banquet hall to comfortable seat all of your guests so that tables and chairs aren’t cramped together. You also want to avoid a reception banquet hall that’s too large, because the empty space may not look appealing in photographs. For example, if you’re expecting 100 guests to attend your wedding reception, don’t book a hall that seats less than 100. Sometimes guests who don’t RVSP will show up, or guests will bring dates without noting so in their response. For these reasons it’s much more practical to have too many chairs than not enough. Parking availability is also essential in choosing the right reception banquet hall; you want to make sure that all of your guests will be able to park nearby, or ensure that valet services will be available for their convenience.

It’s important to consider the services offered by the halls you’re comparing before settling on one. Does the venue offer catering services? If not, you may have to spend more than you would spend with an in-house caterer. Does the venue offer decorations? If not, do they allow outside decorations? You will also want to ask about live music and deejay services, because sometimes it may be cheaper to use the services offered by the venue instead of bringing them in from outside providers.

Finally, don’t forget to talk business with the manager of the venue of your choice. Ask about payment methods/policies and cancellation policies. Be sure to compare pricing with services offered in-house, so that you don’t feel obligated to settle for a service that you’re not 100% happy about when the price is the same as an outside vendor providing that same service. You may also want to ask if there are any other events booked on the same day, because this could affect the time of your reception.

Sepan Banquet Hall & Catering located in Los Angeles offers two conveniently sized venues that you can choose from for your wedding day: one that accommodates 300 guests and a smaller hall that accommodates 170 guests. Our venues are also perfect for engagement parties, birthdays, showers, quinceaneras, bah/bat mitzvahs, and anniversaries. Contact us today to book an appointment and see why our halls are one of the most popular in Los Angeles.

Once you have your reception banquet hall booked for your wedding day, the rest of the planning process will be much easier! You can now start choosing decorations, themes, flowers, and begin the more detailed steps of planning a wedding. Good luck, and don’t forget to enjoy the process!

March 5, 2014 /

Finding the Best Catering Halls in Los Angeles

Finding the perfect catering and banquet halls in Los Angeles for your upcoming events doesn’t need to be difficult. Los Angeles is the perfect place in Southern California to book a venue for a number reasons, including the amazing weather, accessibility to various types of transportation, and reasonably priced catering halls due to the competition in the industry.

From luxurious restaurants to casual country clubs to yacht cruises, Los Angeles offers a very diverse selection of venues to choose from. Catering halls come in all different sizes and price ranges, welcoming all types of events includingweddings, engagements, bridal showers, baby showers, bar and bat mitzvahs, sweet sixteens, birthday parties, anniversaries, private events, and corporate events. Most venues offer a wide range of services from on-site restaurants and catering services to party equipment and decorations. Some venues may even offer honeymoon and travel arrangements for your convenience.

Many hotels in Los Angeles will also accommodate your event offering a different vibe withunique views and backdrops if you would like to hold your event outdoors. Hotels are also convenient if you have many guests from out-of-townwho will need a place to stay overnight anyway. Although most weddings and engagement parties in Los Angeles are held during the peak seasons during spring, summer, and fall, it is important to check the weather beforehand for anyeven that will take place during the winter to ensure a comfortable and accessible party for your guests. For example, if you have chosen a yacht for your event, make sure you also have an indoors option in case the weather isn’t ideal for your special day.

Your even planning may be easier than you think because most banquet halls in the Los Angeles area already have established relationships with other vendors in their field of business, such as off-site caterers, deejays, event planners,equipment rentals, bridal shows, live entertainment, photo booths, limo services, and even dress/gown/tuxedo rentals. Some venues offer their customers different packages that will include whatever you need for your special event to ensure that you have your dream celebration with very little planning and stress.

If you’re not sure about what kind of deal your getting with package deals from venues who offer you various services, you may decide to shop on your own for outside vendors instead of agreeing on the spot to the vendors offered by the catering hall. This is especially important if you’re looking to stretch your dollar or if your budget is limited. Obviously this option will take up more time and effort on your part will probably save you some money in the future.

Don’t forget that banquet and catering halls in Los Angeles get booked very quickly, so it’s important to choose a venue as soon as you know about an upcoming event. Some banquet halls are booked at least 2 years in advance so this step is verycritical if you want your desired venue on your desired date of choice. Keep in mind that busiest months of the year for venues are from June to September, so if your event is going to take place during these months then you may want tobegin planning even earlier!

Before booking your desired catering hall, it’s a good idea to check with others you know who have held events there. Online review websites may also help with your decision such as Yelp, Wedding Channel, Wedding Wire, and Google Reviews. This research will also give you some ideas about the questions or considerations you may have when meeting with the catering hall’s manager to book your event, because you want your day to run as smoothly as possible!

At Sepan Banquet and Catering Hall we have a solid reputation in Los Angeles as one of the friendliest halls with friendly staff to ensure that your event will be unforgettable! Contant us today to book an appointment and see what we can do for your special day!

January 25, 2014 /

Business Holiday Parties at Los Angeles Banquet Halls

Is your company planning a holiday party for its employees?

Whether it’s for Christmas, Halloween, Thanksgiving, St. Patricks Days, or any other reason to celebrate, it’s worthwhile to consider having it held at a venue such as a banquet hall facility. Many companies choose to host their parties and celebrations on office grounds, but it’s not always the best idea and doesn’t really feel like a party when your desk is nearby. Getting the staff out of work mode means getting them out of office facilities, loosening up the atmosphere and creating a more festive environment for everyone. There are many advantages to planning your office holiday party at a Los Angeles banquet halls, making it a much better option than holding it on office grounds.

Company holiday celebration at a banquet hall creates a festive environment for co-workers

The most rewarding benefit to holding a company holiday celebration at a banquet hall is the festive environment that it creates for co-workers, as mentioned above. It cannot be stressed enough that the location of any celebration is just as important as other factors such as food, music, and drinks. When employees have to “celebrate” in the work environment, they’re less likely to let loose and have a good time, since they’re unable to completely step out of work mode and the work state of mind. The simple act of taking your employees out of the office and into a lounge or other Los Angeles banquet hall facility allows everyone to be more sociable and have a better time than they would otherwise.

Company holiday celebration party at Los Angeles banquet hall saves your staff the work of preparing for the event

A second advantage of having a company holiday party at a venue such as a Los Angeles banquet hall is that it saves your staff the work of preparing for the event, setting up tables and chairs, ordering food, and decorating the space. It may not seem like a lot of work, but these minor tasks can be time-consuming and may even contribute to down time from office work. Aside from the preparation, the even more difficult task is the one of clean up. This is a job no one wants to be burdened with, especially after just having celebrated. After partying, no one wants to clean up the mess of the people they were just partying with! Why not take care of the hassle and leave on a good note, while knowing that everything will be taken care of by the friendly and professional banquet hall staff? When you host your Christmas or any holiday party at a banquet hall facility, you’re given the luxury of a full-time staff taking care of all the important details.

Company holiday celebration party at Los Angeles banquet hall is a way of showing your staff your appreciation

Another advantage to hosting your company holiday party at a Los Angeles banquet hall is that it’s a way of showing your staff your appreciation for all the work that they do. Your employees will feel happier and more content at a space like a banquet hall that allows them to socialize and be themselves, versus being in the same old boring office for yet another few hours. This holiday season, treat yourself and your staff to a real party by having it hosted at an elegant and sophisticated banquet hall facility such as Sepan Banquet Hall! Contact us today for an appointment!

December 12, 2013 /

Choosing a Banquet Hall for Your Wedding in Los Angeles

There are many banquet halls located in the Los Angeles area and they all charge different rental fees. It’s important to consider certain factors before settling for a particular venue. Compare the fees charged by your favorite banquet halls, and make sure you understand what is and isn’t included in the fees before coming to an agreement. What kind of services will you receive with the budget that you have? Are there ways you can stretch your dollar, such as holding the wedding reception in the same location as the ceremony?

The wedding ceremony and reception are the most vital parts of any wedding. The wedding reception is the most memorable part of the day for you guests, where they can have fun and enjoy a good meal. It sounds simple enough, but the reception portion of your wedding may be the most difficult and costliest to put together.

Although it’s important to mind your budget, a quality venue with great service and a beautiful interior will make a big difference in the way you and your guests remember your big day. If the default decor and look of the hall fits with your wedding color scheme and style, even better. A well-lit banquet hall will also look better in photographs as well as ensure a comfortable dining environment. There should also be adequate ventilation and air conditioning for the comfort of you and your guests.

Location is another important factor to consider when choosing a banquet hall for your wedding. The locations of the ceremony and reception shouldn’t be too far apart for the convenience of your guests. Parking is also important when it comes to the convenience of the hall; do they have enough parking space for all of your guests, or do they offer valet parking services?

This next point may be obvious to most, but it’s absolutely essential to know the number of guests that will be attending your wedding reception before settling on a venue. This factor will determine the size of the hall that you need so that you don’t spend more than you need to on a oversized banquet hall. Banquet halls in LA tend to get booked very fast, particularly in the Glendale/Burbank/Tujunga/Pasadena areas, so make sure your invitations are sent out early enough to determine how many of the invitees will be attending.

Ultimately, it’s important to choose a hall that’s in sync with your needs and your budget. Be sure to give yourself enough time and patience to do research on banquet halls, making sure you’re absolutely happy with your chosen space for your unforgettable day!

December 2, 2013 /

Christmas Party Catering Checklist for Los Angeles Businesses

The holidays are just around the corner, and for those of us who work a 9 to 5, that means Christmas office parties! It’s fun to think about all the food and festivities of an given holiday party, but for those who are responsible for putting the party together, it’s important to stay organized and mindful. The following checklist will assist you getting your office party together efficiently, ensuring that everyone (including the party planners) can enjoy and have fun!

1. Set & Follow a Budget for your Christmas Party

Before even beginning to make plans for your office Christmas party, a budget needs to be set to make sure that all the planning is done within means, avoiding a budget crisis in the future. Setting a budget means knowing the number of employees attending and figuring out an affordable price per person. The banquet hall for the party, entertainment, beverages, and food will determine a large a portion of your budget. It’s important to be generous with your budget within limits, because the office Christmas party is about more than celebrating the holidays – it’s also about showing your appreciation to your employees and co-workers.

2. Pick a Banquet Hall in Los Angeles

If you’re considering holding your workplace Christmas party on your company’s property, it could save you money and be more convenient for the employees. If you’re considering holding your Christmas party offsite, you might be surprised to find that a spacious banquet hall could actually make for easier planning and organization. An offsite banquet hall also means that your employees will feel more inclined to relax and enjoy themselves in a new, fresh space outside of the work environment.

When choosing a banquet hall for your office Christmas party, it’s important to consider its location and parking. You don’t want your relaxing offsite party to be many miles away and with inconvenient parking, because that would defeat the purpose of holding an office party offsite. The banquet hall should be at an easily accessible location for all of your employees and provide enough parking to ensure peace of mind.

The type of banquet hall that you choose will determine the general feel and look of your party. A banquet hall is ideal for an elegant, sophisticated Christmas party. Many banquet halls offer rooms of different sizes according to your budget and number of guests attending, while also providing the tables, chairs, tableware, and waiting staff for the party. Catering is usually provided in-house by many banquet halls as well, allowing you to choose from a sample menu instead of trying to figure out what food to bring and where to hire a caterer. Some may even provide the décor, although many banquet halls are already decorated beautifully in their structure and layout. An outdoor space such as a garden or park will make for a more relaxing and casual atmosphere for your office Christmas party. In these cases, you should consider the cost of getting equipment, decorations, and food for the space, which may actually be less expensive for parties with a shorter guest list.

3. A Festive Feast

Once the banquet hall for your office Christmas party has been chosen, you can start looking for a caterer. As mentioned in step two, many banquet halls can provide their own in-house catering services, but whether or not you choose their services or an offsite caterer depends on your budget, the type of food you and your guests prefer, and the theme of the party.

A good catering service should offer you a range of different choices in terms of food and types of service. If your party is about having fun and celebrating, you might prefer a cocktail menu and buffet instead of a seated meal service. A good catering service should also take into consideration any dietary requirements that your or your guests may have in their menu, such as allergies to specific foods. You may want to prepare a list of such requirements and discuss them with potential caterers to see what choices and options they have according to your needs.

Don’t forget to speak to your caterer regarding refreshments and beverages for your office Christmas party. You might even be able to provide an open bar for your guests, depending on your budget and what you feel is more important for a successful office Christmas party. Keep in mind that the banquet hall providing this service should hold a valid license for serving alcohol.

Finally, you should provide a copy of your guest list to your caterer so they can be mindful about the amount of food they provide as well as how large the waiting staff should be, if you’re using their waiting staff. Your goal should be to create an environment that is enjoyable, relaxing, festive, and most importantly, without complication. You want to avoid running out of food, receiving poor service, or any other complication that would put a damper on the fun atmosphere.

To sum up, an office Christmas party is a simple and thoughtful way to thank your employees for all the work that they’ve done during the previous year. It also provides an environment where you and your employees can enjoy each other’s company without worrying about work-related issues. With smart planning, the perfect banquet hall, and a good catering service, you can put together an office Christmas party that will be talked about until the next party!

November 18, 2013 /

Choosing the Perfect Banquet Hall for Your Quinceanera Celebration

Planning a Quinceanera party can be very stressful. Your Quinceanera is quickly approaching and the pressure is on to turn your wishes into reality. Everything about this day should be a reflection of you and your chance to show off your impeccable style. On that note, think: Location! Location! Location!

The venue for your special day should be the first and most important step of your party planning process. It can’t be stressed enough how important the location of the party is, because it’ll make all the difference when it comes to beautiful pictures, gorgeous environment and ambience, and your guests remembering your Quinceanera party forever as one that took place in a beautiful banquet hall. Although the sacred mass is also a significant part of the Quinceanera, it’s the pageantry and festivities that will be remembered in everyone’s minds.

Once you have chosen the perfect venue, you can start planning the fun stuff like finding the perfect dress, your catering menu, sending out invites, and choosing members of your damas, chambelanes, and damitas. Your location may also coincide with the theme for your Quinceanera, which is another reason why it’s important to have this step taken care of as soon as possible. For example, the decorations, gifts, colors, and overall feel of your Quinceanera should go along with the theme of the location, whether indoor or outdoor.

Although the most traditional and common venue for a Quinceanera celebration is a banquet hall, you might also consider places like an outdoor tent or a yacht, depending on your budget and style. When deciding on the perfect location, it’s important to keep in mind the following questions:

Accessibility: Is it easy for your guests to get to? For example, if you’re having a religious celebration then you may decide to have the party in the church hall, because after the mass is over, everyone can simply make their way into the banquet hall by walking which is both convenient and less expensive for you.
Accommodation: The site should be large enough to hold your guests comfortably. It’s also important to consider the number of bathrooms compared to the number of guests attending and convenient parking for your guests’ vehicles.
Attentiveness: When searching for the perfect venue or banquet hall, be sure your desired location has a manager that it attentive to your needs and concerns. Their service and attitude will play a major role in the ultimate success of your Quinceanera party.
Timing: You should book your venue well in advance to ensure that your desired location is available for your desired date, especially since most Quinceanera celebrations are held on Saturdays which is the most popular day for wedding receptions as well. Even in the Los Angeles area where there are many banquet halls and venues to choose from, you shouldn’t take for granted that your day will be available with only a few months left!
Contracts: Make sure you understand the terms and details that are discussed with the manager and that those details are also written in the contract to avoid misunderstanding or confusion later on. For example, some banquet halls may require you to use their catering services instead of choosing your own if your preference is different. Be sure to understand what is included in the initial quote of the banquet hall as well, and don’t hesitate to ask questions!

These are just some of the things to consider when choosing the perfect venue for your Quinceanera celebration. Remember, don’t be afraid to ask questions to make sure that you’re getting everything you want for your special day and ensure that you have fun as well instead of stressing out when it comes time to celebrate. Good luck planning!

November 4, 2013 /

10 Necessary Wedding Reception Los Angeles Banquet Hall Concerns

10 Necessary Wedding Reception Banquet Hall Concerns

You can’t really set a marriage date until you have secured a location for your reception, so the sooner you tackle this task, the better. It is best to take care of this at least ten to twelve months in advance. Once you have narrowed down your decisions about what setting you would like for your reception, sit down with the banquet hall manager at each place to talk over the main points. Once you like what you hear and have a set location, you can begin planning the rest of party.
Some questions to consider when choosing a site for your reception:

What services will the payment include?

Some banquet halls offer catering services including the whole setup make sure that your party runs flawlessly, the site ought to offer a manager to be present on the day of your wedding at no additional charge. For an extra fee you may also be able to arrange for a valet parking service, a restroom attendant and a coat room attendant.

Will it be cheaper not booking the banquet hall on a Saturday?

Saturday night weddings are the most costly since they are the most in demand for receptions. If you book a banquet hall on a Friday or Sunday night you will most likely get a rate that is lower because those days are less in demand and usually not booked as quickly. Rental fees can also vary per month: for example, in for banquet halls in Los Angeles, California you’ll get a slightly better rate if you don’t book between the months of May and October, which are the most common months for wedding receptions.

Is the hall hosting different events before, throughout or after ours on the same day?

Ask if it would be cheaper booking the banquet hall not on Saturday.

Try to avoid booking a banquet hall that is hosting another wedding simultaneously—it’s usually best to have the staff’s complete attention to be centered entirely on your event. Sometimes banquet halls will book a day event and an evening event on the same day, which typically won’t interfere with each-other. Most banquet halls are rented in four-hour increments, with 2 hours on each side of the event, so your vendors can have time to set up then break down. If you think your wedding will go over the 2 hour buffer, take into account booking a banquet hall that has no other receptions planned that day so your vendors will not feel hurried.

Can you bring in your own caterer?

If your location offers catering, this will probably not be acceptable. If your banquet hall does welcome outside caterers, you’ll probably need to settle on a vendor from a list of “preferred” vendors—professionals the location managers trust and who understand everything about the reception space’s room and feeding areas.

What is the alcohol policy?

Your catering fee might include a full open bar for which you will be charged a flat fee or by the hour—or you’ll have the choice of being charged based on what, and how much, guests really consume. Some banquet halls don’t carry liquor licenses for which case you will need to purchase the alcohol yourself. You can also just ask your independent caterer to take care of the alcohol specifics, if you are using an independent caterer.

Are the health-department and insurance certificates up to date?

Reputable Los Angeles banquet halls meet health codes and carry insurance just in case somebody becomes injured while on the property. If the hall doesn’t carry this kind of paperwork, it is best to avoid doing business there.

Can they accommodate physically disabled guests?

While most buildings have ramps and elevators, do not simply take the manager’s word for it. Walk around the facilities yourself to make sure that there is every necessity present for wheelchair-bound guests. Look around for spacious elevators, wide ramps and doorways, handicapped-accessible toilet stalls in each the restrooms, and so on.

Is there air-conditioning?

Never assume. Ask. Particularly if your reception is going to take place during the summer months, air conditioning is a must for the comfort of you and your guests.

Is there air-conditioning in banquet hall?

Are there any restrictions you should know about?

If a Los Angees banquet hall is located in a densely populated residential area, there might be noise restrictions set by the community, meaning you may have do shut down your party at a specific time. Also, some banquet halls in Los Angeles don’t allow the use of taper candles or sparklers due to fire hazards.

What is the payment and cancellation policy?

If you have chosen a banquet hall in Los Angeles and are happy with the services offered, you may be asked to sign a contract that includes everything that has been mentioned verbally—this includes the name of the space you’re renting, the equipment provided, the number of employees, the setup and breakdown times, the duration of your party, the taxes and maybe even the gratuities. Once this contract is signed you might be asked to leave a security deposit, so make sure you understand the circumstances during which you are entitled to a refund (which should also be stated in the contract).

Don’t wait, contact us today to clear up your concerns!

September 8, 2013 /